Choosing ERPNext in 2025 can be smart for businesses seeking a cost-effective ERP. But while ERPNext is open-source, the real ERPNext cost includes much more than just installation. From hosting to customization, and training to maintenance — every part adds up.
This ERPNext pricing guide helps you understand the full picture. Whether you're a small shop or an enterprise, we cover all the cost factors. With examples, tables, and real-life scenarios, this article helps you plan your ERPNext budget wisely.
What is ERPNext and Why Pricing Varies?
ERPNext is an open-source ERP used for business automation across industries. While the software is free, businesses need ERPNext implementation, customization, and support services to use it properly. That’s where the costs begin to vary.
You can use self-hosted ERPNext, or go with cloud-hosted ERPNext like Frappe Cloud. The choice affects how much you pay monthly. The more features and support you need, the higher the ERPNext implementation cost.
Open Source vs. Hosted
Self-hosted ERPNext is free to use, but you’ll need to manage servers, security, and backups. This includes ERPNext server costs and infrastructure costs. In contrast, ERPNext cloud hosting (like Frappe Cloud) offers a ready setup for a fee. You get backups, updates, and support bundled in.
Core vs. Extended Features
ERPNext includes core features like inventory, sales, and accounts. But many companies need more. Modules for manufacturing, healthcare, or retail ERPNext need custom development. Add-ons like payment-gateway integration or CRM integration also add to the ERPNext cost of implementation.
Key Factors That Influence ERPNext Pricing
Many elements affect your ERPNext pricing model. Let’s break down the main drivers that shape the total cost.
1. Hosting Type
- Frappe Cloud pricing starts at $25/month and scales with usage. It includes support, backups, and regular updates.
- VPS hosting for ERPNext (DigitalOcean, AWS) can cost $10 to $150/month depending on traffic, data, and users.
- Self-hosted ERPNext requires setup, server maintenance, and often a DevOps expert. Though software is free, costs build over time.
2. Number of Users
Most cloud-hosted ERPNext platforms use per-user pricing. Frappe Cloud charges per seat, affecting your monthly fees. Named users (each login counted) are more expensive than concurrent users. For large teams, this can raise the ERPNext cost per user quickly.
3. Customization Requirements
Basic setups cost less. But if you need custom module development or industry-specific workflows, expect to pay more. ERPNext customisation for manufacturing ERPNext or real-estate ERPNext usually requires expert developers and time.
4. Implementation Services
The ERPNext cost of implementation includes initial setup, importing past data, and workflow setup. ERPNext training, testing, and support during go-live can add a few hundred to a few thousand dollars based on scale.
5. Support and Maintenance
ERPNext support plans include bug fixes, SLAs, and emergency help. Frappe offers support, or you can hire a partner. ERPNext maintenance includes server updates, version upgrades, and security patches — needed for smooth use.
6. Add-Ons and Integrations
Adding tools like CRM, e‑commerce, and third-party APIs increases ERPNext costs. Some require ERPNext development time, while others have license fees. ERPNext integration with tools like Shopify or payment gateways (Stripe, Razorpay) is often custom work.
7. Data Migration
Bringing data from Excel or old ERPs adds cost. If you're moving from legacy systems, ERPNext data migration can take time. Some firms offer one-time import, while others set up ongoing syncs — useful for ERPNext supply chain or large databases.
8. Geographic Location
ERPNext pricing in India is much lower due to lower labor costs. ERPNext cost in USA or UAE is higher, as hourly rates rise. Local taxes, language localization, and regional hosting also affect your ERPNext quote.
ERPNext Hosting Options: Cost Breakdown
Frappe Cloud Pricing (Summary)
Frappe Cloud offers plug-and-play hosting. Pricing starts at $25/month for small teams, going up based on usage. You get uptime guarantee, SSL, backups, and support. Ideal for teams with no DevOps.
Self-Hosting (DigitalOcean/AWS Cost Estimates)
- DigitalOcean: $6 to $80/month for servers.
- AWS: $15 to $150/month for more scalable setups.
- Add $100–$500 one-time for setup or ERPNext managed services.
Managed ERPNext Providers (Like Infintrix)
Firms like Infintrix offer fully managed ERPNext hosting, updates, and support. Ideal if you want everything done for you. Here’s a quick comparison:
Hosting TypeMonthly Cost (USD)Maintenance Required | ||
Frappe Cloud | $25–$100+ | Low |
VPS (DO/AWS) | $10–$150+ | Medium |
Infintrix Managed | $80–$300+ | Low (Fully Managed) |
Sample ERPNext Cost Scenarios
Use Case | Users | Customization | Hosting | Est. Cost (USD) |
Small Retailer | 5 | Low | Cloud | $500 - $1,000 |
Mid-sized Exporter | 25 | Medium | VPS | $2,000 - $5,000 |
Large Enterprise | 100+ | High | Dedicated | $10,000+ |
Each business has unique needs. The ERPNext investment depends on number of users, custom modules, and support packages. Use these examples to plan your ERPNext budget.
How Infintrix Helps You Save on ERPNext Implementation
Our Pricing Model
Infintrix provides affordable ERP solutions with customisable ERPNext plans. You pay only for what you need. Pricing includes setup, hosting, ERPNext training, and global ERPNext support.
Case Studies / Testimonials
Clients from retail, manufacturing, and services have saved up to 40% on total cost of ownership. "We moved from SAP to ERPNext with Infintrix and saved thousands," says a client from Dubai.
Free Assessment
Not sure what your ERPNext cost will be? Get a free ERPNext quote or call. We’ll assess your needs and provide accurate estimates.
FAQs:
Is ERPNext free forever?
Yes, the software is free. But ERPNext professional services, support, and hosting may cost extra.
How much does ERPNext cost to implement?
Small setups start at $500. Full implementations can reach $10,000+ depending on features, users, and location.
Can I reduce ERPNext costs?
Yes. Choose self‑hosted ERPNext, use existing templates, and limit customization. Start small and grow gradually.
Get a Custom ERPNext Pricing Quote
Need help deciding your best ERPNext pricing plan? Infintrix offers a free quote based on your real needs.
👉 Click here to get your ERPNext quote now
Let us help you get a scalable, affordable ERP solution today!