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A discovery call is 30 minutes with a consultant, not a sales script. We map your current process, tell you plainly what ERPNext or automation would and would not fix, and outline what a first phase could look like.
ERPNext cost
Illustrative screens, sample data.
Calculator
Your estimate
$6,500 – $9,500
Estimated one-time implementation cost
After go-live: hosting and support plan
From $150/month, including managed hosting, backups, minor updates and fixes.
An estimate from the answers above, not a quote. A fixed price follows a scoping call.
Typical ranges
$6,500 – $9,500
6 to 12 weeks to go live
Up to 10 users moving off spreadsheets: accounting, stock, sales and purchasing, opening balances only.
$10,000 – $15,500
6 to 12 weeks to go live
26 to 50 users on accounting software today, open invoices and orders migrated, a few custom reports and print formats.
$14,000 – $21,500
12 to 24 weeks to go live
26 to 50 users, the same scope plus bills of materials and work orders.
$17,500 – $26,500
12 to 24 weeks to go live
51 to 150 users with the same modules. Several companies, full history or custom apps add to this.
Ranges, not quotes. A fixed price follows a scoping call.
The full picture
| Component | What it covers | How it is priced |
|---|---|---|
| Software licence | ERPNext is open-source software released under the GNU GPL. There is no licence fee and no per-user fee for the software itself. | $0 |
| Implementation | Setting ERPNext up for your company: discovery, configuration of each module, testing with your team and go-live. This is the largest part of the budget. ERPNext implementation | One-time, by scope. Use the calculator above |
| Data migration | Moving customers, items, opening balances and history out of spreadsheets or your old system. The effort depends on how much data there is and how clean it is. ERPNext migration | One-time, by volume and history |
| Customization | Anything standard ERPNext does not do the way your business needs: custom fields, workflows, reports, print formats or whole apps. ERPNext customization | One-time, by what is built |
| Integrations | Connecting ERPNext to the other systems you sell or get paid through, such as an online store, a payment gateway or a courier portal. ERPNext integration | One-time, per integration |
| Training | Role-based sessions so each team can do its own work in the system from the first day. More users and more departments mean more sessions. ERPNext training | Included in the project scope |
| Hosting | ERPNext runs on a server. You can host it yourself, use a cloud provider, or have us manage it. This is a running cost, separate from the project. ERPNext hosting | Monthly or yearly, by provider and size |
| Ongoing support | Help after go-live: user questions, fixes, updates and version upgrades. Taken ad hoc or as a monthly plan. ERPNext support | Monthly plan or as needed |
Why quotes differ
Accounting and inventory alone is a small project. Adding CRM, HR and payroll, manufacturing or projects means more configuration, more testing and more people to train.
ERPNext has no per-user licence, so users do not multiply the software cost. They do add roles, permissions and training. Several companies or warehouses add setup work.
Clean item and customer lists migrate quickly. Duplicates, missing codes and years of history in mixed formats take time to clean before they can be loaded.
Using ERPNext the way it is designed costs least. Every custom form, workflow or report is extra build time now and something to maintain through future upgrades.
An online store, a payment gateway, a courier portal or a biometric device each need an integration that is built, tested and then looked after.
Self-hosting gives you control and a low monthly bill, but someone has to maintain the server. Managed hosting costs more per month and removes that work.
Time is part of the cost
Spending less
An estimate is a range. Send us your answers, or book a scoping call, and we will confirm the scope and give you a fixed price.
Smaller jobs
FAQ
The software is. ERPNext is open source, so there is no licence fee and no per-user fee. What you pay for is implementation, any customization and integrations, hosting, and support after go-live.
It depends on how many parts of the business go live, how many people use the system, how much data is migrated and how far you move from standard ERPNext. The calculator on this page gives a cost range and timeline for your answers, our pricing page lists the implementation packages, and a fixed price follows a scoping call.
Not for the software. ERPNext does not charge per user, so adding staff does not add licence cost. More users do mean more roles to set up and more people to train, and some cloud hosting plans are priced by usage or by user.
It is an estimate based on the answers you give, shown as a range. It is not a quote. After a scoping call, where we look at your actual processes and data, we give you a fixed price for the agreed scope.
Two things: hosting, which depends on your provider and the size of your system, and support, which you can take as a monthly plan or as needed. There is no recurring licence fee.
Typically 6 to 12 weeks for trading and service companies with standard processes, and 12 to 24 weeks for manufacturers with multi-level bills of materials, several warehouses or heavy customization.
Usually on the monthly bill, yes. Self-hosting means you pay only for the server, but your team or a support partner has to handle backups, security updates and upgrades. Managed cloud hosting costs more each month and includes that work.
Use the calculator, then book a scoping call or send us your answers. We confirm the scope with you and reply with a fixed price and a timeline.